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Vitalograph Reports

User Training Manual

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CE


 

Vitalograph Ltd. UK
Maids Moreton, Buckingham,
MK18 1SW
England
Tel: (01280) 827110
Fax: (01280) 823302
E-mail: sales@vitalograph.co.uk
www.vitalograph.co.uk

Vitalograph Ltd. International
Maids Moreton, Buckingham,
MK18 1SW
England
Tel: +44 1280 827120
Fax: +44 1280 823302
E-mail: sales@vitalograph.co.uk
www.vitalograph.eu

Vitalograph GmbH
Rellinger Straße 64a,
D-20257 Hamburg,
Germany
Tel: +49 40 547391-0
Fax: +49 40 547391-40
E-mail: info@vitalograph.de
www.vitalograph.de

Vitalograph Inc.
13310 West 99th Street,
Lenexa, Kansas, 66215,
USA
Toll Free: 800 255 6626
Tel: (913) 730 3200
Fax: (913) 730 3232
E-mail: vitcs@vitalograph.com
www.vitalograph.com

Manufacturer symbolVitalograph (Ireland) Ltd.
Gort Road Business Park,
Ennis, Co. Clare,
Ireland
Tel: +353 65 6864100
Fax: : +353 65 6829289
E-mail: sales@vitalograph.ie
www.vitalograph.ie

Vitalograph Ltd. Hong Kong /China
Unit 2001, Floor 20, Block A,
New Trade Plaza, 6 On Ping Street,
Shatin
Hong Kong
Phone: +852 2117 2678
Fax: : +852 2117 2679
E-mail: sales@vitalograph.cn
www.vitalograph.cn

www.vitalograph.com

© Copyright Vitalograph 2017
Current Edition (Issue 8)
Cat. No. 07339

Vitalograph logo is a registered trademark

 

 


 

Table of Contents

  1. DESCRIPTION OF VITALOGRAPH REPORTS
  2. FEATURES OF VITALOGRAPH REPORTS
  3. GETTING VITALOGRAPH REPORTS READY FOR USE
  4. OPERATING VITALOGRAPH REPORTS
    1. Starting Vitalograph Reports
    2. Application Modes
    3. Starting the Report Service
    4. Stopping the Report Service
    5. Software Preferences
    6. Shutting Down the Application
    7. Status Bar and Status Indicators
    8. Device Setup
    9. Report Setup
    10. Report Setup Additional Options
    11. Using with a Vitalograph micro Device
    12. Using with a Vitalograph Model 4000 Device
    13. Using with a Vitalograph In2itive Device
  5. FAULT FINDING GUIDE
  6. CUSTOMER SERVICE
  7. EXPLANATION OF SYMBOLS
    1. Main Screen
    2. Options Screen
    3. Session Download Screen
  8. TRADEMARKS
  9. CE NOTICE
  10. FDA NOTICE
  11. DECLARATION OF CONFORMITY
  12. GUARANTEE


 

1. Description of Vitalograph Reports

Vitalograph Reports is a standalone PC application, which runs on Microsoft® Windows® 7, Windows® 8 and Windows® 10. The application runs in the Microsoft® .NET 3.5 Framework which is also supplied and installed with this software if required. The application interfaces with the Vitalograph ALPHA, Vitalograph In2itive, Vitalograph micro and Vitalograph Model 4000 devices, which in turn connect to the PC via an RS232 serial connector, USB adapter, USB cable or Bluetooth depending on the device.

Once connected to the attached device and started, Vitalograph Reports listens for messages/reports received from the device. When a complete report has been received from the device, the application sends the report to a PDF file.

To view reports produced with Vitalograph Reports, you must first install Adobe® Reader®. This software can be installed from the CD or the latest version can be downloaded from: http://www.adobe.com.

Vitalograph Reports provides the user with the option to generate the PDF file name automatically (based on the date and time the file was created), or to manually enter a file name each time the PDF report is ready for saving to the PC.

Information about the software can be obtained from the About box. This information can be used if any queries are made to Vitalograph or a service agent.

To access the About box:



 

2. Features of Vitalograph Reports

Vitalograph Reports features include:



 

3. Getting Vitalograph Reports Ready For Use

Recommended Requirements
The following is a list of the minimum hardware and software requirements to run Vitalograph Reports. Once you are sure you meet these requirements you can start following the instructions in this manual to install and then use Vitalograph Reports.

Processor Pentium, Celeron CPU, 1.73 GHz or better
Operating Systems Windows® 7, Windows® 8 or Windows® 10
Memory 128 MB of RAM, 256 MB recommended
Hard Disk 40MB for the Vitalograph Reports application 280MB for the .NET framework
Display A display supporting a resolution of 1280 x 800 pixels, higher recommended
Input Device Microsoft® mouse or compatible pointing device
Other
  • Installation of the .NET Framework 3.5
  • CD-ROM drive
  • COM Port for Serial Devices or Serial to USB Converter
  • USB Port for the Vitalograph ALPHA, Vitalograph In2itive, Vitalograph micro and Vitalograph Model 4000 and Bluetooth adapter for the Vitalograph Model 4000 Bluetooth Series.
  • Windows® 7, Windows® 8 or Windows® 10
  • Install the application as System Administrator and provide full read/write access rights to the folder and sub-folders where the application has been installed, for all applicable users.
  • Internet Explorer 8.0 or above required.

Using with the ALPHA Device:
When Vitalograph Reports has been installed; within the application installer interface, under the “Driver Manuals” menu item on the left hand toolbar, click on the “ALPHA USB” link and follow the instructions listed in the displayed manual.

Using with the Model 4000 Device:
Instructions on installing Vitalograph Model 4000 device drivers can be found in the documents folder of the CD. The name of the document is InstallingUSBDriverForModel4000. When Vitalograph Reports has been installed; within the application installer interface, under the “Driver Manuals” menu item on the left hand toolbar, click on the “Model 4000 USB” link and follow the instructions listed in the displayed manual.

Installing the software
Note: Vitalograph Reports must be installed by a User with Administrative privileges on a PC.

To install the software, do the following:
  1. Place the Vitalograph Reports DVD in the DVD/CD-ROM disk drive. After a moment, the installer application will automatically run. Alternatively, insert the DVD and then in Windows® Explorer browse to the drive letter corresponding to your DVD drive. Double click on the “Setup.hta” file.
  2. When the installer starts click “Vitalograph Reports” under the "Software Install" to start the installation of Vitalograph Reports.
  3. Click the Next button to begin the installation.
  4. Read the Licence Agreement and if you are satisfied with the terms agree to it. If you do not, the installation will not continue.
  5. Click the Next button.
  6. If necessary, make changes to the install location by selecting the Browse button. Click the Next button when finished.
  7. The files are copied to the selected drive and directory.
  8. A virtual PDF printer driver is installed onto the system, which allows the user to print to an Adobe Acrobat® compatible PDF file.
  9. When the installation has completed, a message is displayed on the screen informing the user of same. Click on the Close button.


 

4. Operating Vitalograph Reports

Starting Vitalograph Reports

Short-Cuts

The installation process creates a number of short-cuts/options for starting Vitalograph Reports;
  1. Choose Start - All Programs – Vitalograph Reports 2.0 - Vitalograph Reports 2.0
  2. On the Windows® Desktop, double click on the “Vitalograph Reports 2.0” Icon/Short-cut

Start-up

When Vitalograph Reports has been started, an initial device detection screen will be displayed. If no devices are detected, the user will be presented with an option to either scan again or continue to the main application screen. If a single device is detected, it will be selected automatically for use with the application. If multiple devices are detected, the user will be presented with a list of devices to choose from. To select the device to synchronise with the user can either (a) double-click on the device from the list, or (b) select the device from the list and click on the “Select” button. The user is then brought to the main application screen.

Application Modes

Once the application has successfully started, a Vitalograph icon will be shown in the services section of the Windows® task bar. Right click on the icon with the mouse to display a list of application options.

Showing the Application On-Screen

To show the application on-screen, and display it in the main Windows® task bar, click on the “Show Application” menu item.

Hiding the Application

To hide the Application again, i.e. remove it from view from the screen and the main Windows® task bar, click on “Hide Application”.

Starting the Report Service

“Start” will start the application listening for print messages from the connected/selected device. After the application receives a complete report from the connected device, it will save it as a PDF file. The PDF file will be saved to a default “C:\Vitalograph\VitalPrint2.0\Reports” folder. To change any of the default options for the application, refer to the Operating Vitalograph Reports - Report Setup section.

Stopping the Report Service

“Stop” will stop the application listening for messages from the connected device. If the application is actively receiving data from a device, you may need to wait a few moments whilst the communications are ceased systematically. Once stopped the “Device Setup” and “Report Setup” menu options will be re-enabled on the main application window. Stopping the report service does not shut down the application completely.

Notes:
“Start Report Service” and “Stop Report Service” options may also be accessed from the main menu bar in the application under the “File” menu item.

When the application is listening for incoming print messages from the connected device, the “Device Setup” and “Report Setup” menu options are disabled. To re-enable these options, stop the download service by clicking on the “Stop” button in the toolbar, or by selecting the “Stop Report Service” menu item.


Software Preferences

By clicking on File – Software Preferences on the menu bar, the user can choose to;

Shutting Down the Application

Closing will shut down the application completely. To reuse the application, it will have to be restarted.

Status Bar and Status Indicators

A status bar is displayed at the bottom of the application. This displays what Vitalograph Device the application is connected to and what it’s current communication status with the device is.

The application status indicator may display any of the following statuses in the bottom left hand side of the status bar:


Device Setup

Changing the Connected Device
To change the connected device, click on the “Detect Devices” button. If the preferred device is not present on-screen, click the “Re-Scan” button. Select your connected Vitalograph device from those available under the “Detected Devices”. Click the “Select” button to save your selected option. The newly selected device will be displayed within the Device Connectivity frame.

Clear Device Memory
(Note: this is only displayed for Model 4000 devices not connected via Bluetooth).


Report Setup

Report Header Settings
User can enter a default custom header to be printed on all reports. If the selected device is the micro, an option to print the Vitalograph logo will be displayed.

Configurable Report Data Settings
(Note: this section is only visible if the selected device is the micro.) The user can select from a choice of checkboxes whether they wish to edit/add subject data, add session data, print computer suggested interpretations or add a user defined interpretation of the data.

PDF Settings

Time Zone Settings
(Note: this is only displayed for Model 4000 devices).


Report Setup Additional Options

(Note: this tab is only visible if the selected device is the micro.)

Graph Scaling Setting

Report Setting
(Note: At least one of these options must be selected.)
To display fields name as icons on report, check the Icon Field Names option.
To display fields name as text on report, check the Text Field Names option
To change the field names used on the report, edit the corresponding field name value via the on-screen data entry fields.


Using with a Vitalograph micro Device

The Vitalograph micro can be connected through USB port connection to communicate with Vitalograph Reports.

Connecting to a Vitalograph micro
Either connect the Vitalograph micro device to the PC before launching Vitalograph Reports, or select “Device Setup” and then click on the “Detect Devices” button. The device must be connected and powered on, select “Start” to find the device. Select the micro device from the list of “Detected Devices” and click the “Select” button. Select “OK” when returned to the “Device Selection” screen.

Generating a Report from a Vitalograph micro
To generate a report from the micro device the user must be on the main screen of the device.

Click the ‘Start’ button on the main screen to automatically generate reports for sessions, individually in reverse chronological order. The user will be presented with the “Individual Session Download” screen for each report.

This screen contains the following fields:

The best test is indicated on the report by an asterisk (*).

The user can click on the ‘Additional Report Types’ button on the main screen, which will present the user with the following options;


Using with a Vitalograph Model 4000 Device

There are three variants of the Vitalograph Model 4000 device. The Serial, USB and Bluetooth Vitalograph Model 4000 devices all communicate with Vitalograph Reports.

Connecting to a Vitalograph Model 4000
Select “Device Setup” and then click on the “Detect Devices” button. The device must be connected and powered on, select “Start” to find the device. The Vitalograph Model 4000 Series include the copd-6, asma-1 and Lung Monitor. Select the device from the list of “Detected Devices” and click the “Select” button. Select “OK” when returned to the “Device Selection” screen which will close this screen.

Generating a Report from a Vitalograph Model 4000
Vitalograph copd-6: To print a report from the copd-6 device the user must reach the print screen on the device. The print screen, which contains a print icon, appears in two places on the device. One is at the end of completing a new session. The user must scroll through the test screens until the print icon is reached. At the print icon screen the user must click enter to print and then click the “Start” button on the main screen of Vitalograph Reports. The other option is to print the last saved session by holding the enter button for three seconds on the first screen of the device, scrolling to the print icon once the previous session is displayed and clicking enter. Then click the “Start” button on the main screen of Vitalograph Reports.

Vitalograph asma-1 & Vitalograph Lung Monitor: To print a report from the asma-1 or Lung Monitor device the user must click and hold the "up" button on the first screen of the device until the report icon appears. The print icon also appears after a test has been performed on the device by scrolling through the test screens to the print icon. On this screen the user can print the current test by clicking enter and then clicking the “Start” button on the main screen of Vitalograph Reports.

Report options
When a report has been received from one of the Vitalograph Model 4000 devices, a new screen appears. This screen allows the user to enter additional information before generating the PDF report. None of the fields are mandatory. Checking the "save information" checkbox saves the additional information to a configuration file to be used repeatedly. Clicking "continue" will close the screen and generate the report, once the user has selected a save location.
Note for copd-6 report: The additional information screen for the copd-6 report contains options to disable the subjects name and interpretation, which will exclude the information when generating the report.

Time check on Vitalograph Model 4000 reports
Vitalograph Reports will then check the time of the device and update to UTC (Universal Coordinated Time) if the device time is incorrect. Sessions will be read from the device; if the time is incorrect it will be automatically updated. See ‘Time Zone Settings’ under Operating Vitalograph Reports - Report Setup.


Using with a Vitalograph In2itive Device

The Vitalograph In2itive device can be connected through the USB port at the side of the unit or from the cradle to the Vitalograph Reports application, so that the report can be written to a PC.

Connecting to a Vitalograph In2itive
Once the In2itive device is connected and powered on the user can select the In2itive device from the device list in the device selection screen.

Generating a Report from a Vitalograph In2itive
Within the application, you begin connecting with the device by clicking start on the main screen.

On the device, select the Report option from the Main Menu or select ‘Print’ from the FVC Test screen. If you already have a Current Subject selected the following options are available:

  1. Current Test Session: You can select to print the current test session.
  2. Select Test Session: You can select a test session for the current subject.
  3. All Test Sessions: You can print all test sessions for the current subject.

You can also print Test Session(s) from a different subject in the database. Selecting the ‘Select’ tab in the View and Report screen does this. The following options are available:

  1. Select Test Session: You must first select a subject from the database, and then select a test session for that subject to print.
  2. All Test Sessions: This will print all test sessions performed on a subject. When you select this option you must first select a subject from the database.
  3. All Test Sessions Between: This will print all sessions stored on the device between specified dates. You must first select the dates.


 

5. Fault Finding Guide

Problem Fault Symptoms:
  • Cannot connect to the attached device
Possible Cause/Remedy:
(In probable order)
  • If you have a Vitalograph ALPHA device make sure the ALPHA driver has been installed, instructions can be found in “InstallingUSBDriverForALPHA.pdf” located in the “Documents” folder on the CD.
  • If the driver was already installed, while the ALPHA is turned on, pull out the USB connector from the device and reconnect it with the device switched on. Make sure there is not another device attached to the PC, which is also competing for the same Port.
  • When using Vitalograph Reports with a Vitalograph Model 4000 device, you must ensure that the device is connected to the PC and powered on before starting the application.
 
Problem Fault Symptoms:
  • Bluetooth device will not pair automatically
Possible Cause/Remedy:
  • Vitalograph Reports should automatically pair with your device, however this may be blocked if you have reduced access rights on your PC. If this occurs you will receive a notification from Windows® asking you to manually approve the pairing. Once approved, you will need to re-start the data download within Vitalograph Reports.
 
Problem Fault Symptoms:
  • The report was sent from the attached device but was not saved by Vitalograph Reports.
Possible Cause/Remedy:
(In probable order)
  • A different device is connected than what the application is expecting. Make sure the attached device corresponds with what has been saved in “Device Setup”.
 
Problem Fault Symptoms:
  • The status bar on the application shows “Receiving Data” infinitely without ever printing or saving the PDF report.
Possible Cause/Remedy:
(In probable order)
  • Ensure that the user on the PC has full read/write access rights to the folder and sub-folders of both the location where the Vitalograph Reports application was installed and also the location chosen to save the PDF report files. The System Administrator on the PC will have to set these security settings.
 
Problem Fault Symptoms:
  • The status bar on the application shows that the PDF report was created but it does not appear to have been created/saved to the PC.
Possible Cause/Remedy:
(In probable order)
  • Ensure that the user on the PC has full read/write access rights to the folder & sub-folders of both the location where the Vitalograph Reports application was installed and also the location chosen to save the PDF report files. The System Administrator on the PC will have to set these security settings.
 
Problem Fault Symptoms:
  • An error message appears saying that an instance of the application is already running even though no Vitalograph icon is visible in the processes section of the task-bar.
Possible Cause/Remedy:
(In probable order)
  • Hold down the Keys Ctrl, Alt, then Delete all together. Press the “Task Manager” button. Click on the Processes tab and look for a process called “VitalographReports.exe”. This is the Vitalograph Reports application. To end the process, click on it to highlight it and then click the “End Process” button. Once closed, a new copy of the application may be started.
  • Alternatively, it may be that another user is also logged onto the system using the “Switch User” Windows® function and that user may have an instance of the application running. Make sure there are no other users logged onto that system with the application running.
 
Problem Fault Symptoms:
  • During the Setup, if the installation path chosen is above 175 characters, the Application will not install successfully.
Possible Cause/Remedy:
(In probable order)
  • Ensure your installation folder path name is less than or equal to 175 characters in length.


 

6. Customer Service

Service and repairs should be carried out only by the manufacturer, the approved importer or by Service Agents specifically approved by Vitalograph.

For the names and addresses of approved Vitalograph Service Agents or to arrange spirometry workshops, please refer to the contact information at the start of this manual.



 

7. Explanation of Symbols

Manufacturer symbolManufacturer
 
Main Screen
Start symbolStart
Connect to the selected Vitalograph device and start listening for incoming report messages.
Stop symbolStop
The user can interrupt and stop the download process.
Additional symbolAdditional Report Types
Only available for the micro device. Provides the user with options for bulk download, accuracy check reports and event log reports.
StopAdditional symbolStop Additional Report Types
Only available for the micro device. The user can interrupt and stop the download process.
Device symbolDevice Setup
Display and/or change the currently selected device.
Reports symbolReports Setup
Configure report options.
Help symbolHelp
Display User Training Manual.
 
Options Screen (Note: These are only available for the micro device)
GraphScaling symbolGraph Scaling
EditSubject symbolEdit Subject Details
SessionDetails symbolSession Details
CSI symbolComputer Suggested Interpretation
UserInterpretation symbolUser Defined Interpretation
FirstName symbolFirst Name of Subject
LastName symbolLast Name of Subject
Male symbolGender (Male)
Female symbolGender (Female)
Age symbolAge
Height symbolHeight
Weight symbolWeight
PopGroup symbolPopulation Group
NumberBlows symbolNumber of Blows
Predicted symbolPredicted Set
Sitting symbolSitting (posture)
Standing symbolStanding (posture)
AccuracyCheck symbolAccuracy Check
 
Session Download Screen (Note: micro device only)
Delete symbolDelete Session
Generate symbolGenerate PDF report of session


 

8. Trademarks

Vitalograph logo, Vitalograph®, ALPHA™, In2itive™ are trademarks of Vitalograph Ltd.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Adobe Acrobat Reader is a registered trademark of Adobe.

The Bluetooth trademark is owned by the Bluetooth SIG.



 

9. CE Notice

Marking by the symbol CE mark indicates compliance of Vitalograph Reports to the Medical Devices Directive of the European Community.

Medical Devices may be affected by cellular telephones and other personal or household devices not intended for medical facilities. It is recommended that all equipment used near the Vitalograph product comply with the medical electromagnetic compatibility standard and to check before use that no interference is evident or possible. If interference is suspected or possible, switching off the offending device is the normal solution, as is required in aircraft and medical facilities.

Medical electrical equipment needs special precautions regarding EMC and needs to be installed and put into service according to the EMC information provided.

Portable and mobile RF communications equipment can affect medical electrical equipment.



 

10. FDA Notice

Caution: Federal Law restricts this device to sale by, or on the order of a physician.



 

11. Declaration of Conformity

Product: Vitalograph Reports

Vitalograph hereby ensures and declares that the above product associated with this user manual, is designed and manufactured in accordance with the following QMS regulations and standards:

Certifying Body: British Standards Institute {BSI}.

{For 93/42/EEC and CMDR}.

BSI Notified Body #: 0086

Certificate Nos. CE 00772, CE 85553, MD 82182, FM 83550

Signed on behalf of Vitalograph (Ireland) Ltd.

Managing director's signature

B. R. Garbe.

Group Managing Director



 

12. Guarantee

Subject to the conditions listed below, Vitalograph Ltd. and its associated companies, (hereinafter called the Company) guarantee to repair or at its option replace any component thereof, which, in the opinion of the Company is faulty or below standard as a result of inferior workmanship or materials.

The conditions of this Guarantee are:

  1. This Guarantee shall only apply to hardware defects, which are notified to the Company or to its accredited distributor within 1 year of the date of purchase of the equipment, unless otherwise agreed in writing by the company.
  2. Software (meaning computer software, or user installable modules) is guaranteed for 90 days from the date of purchase.
  3. The company warrants that the software when correctly used in conjunction with the hardware will perform in the manner described in the Company's literature and user manuals. The company undertakes to rectify at no expense to the customer any software failure notified within the period stated above, provided that the failure can be recreated and the software has been installed and used in accordance with the user manual. Notwithstanding this clause, the software is not warranted to be free of errors.
  4. This Guarantee does not cover any faults caused by accident, misuse, neglect, tampering with the equipment, use of consumable items or parts not approved by the Company, or any attempt at adjustment or repair other than by personnel accredited by the Company, nor does it cover reinstatement of any configuration changes caused by the installation of any software.
  5. If a defect occurs please contact the supplier from whom it was purchased for advice. The Company does not authorise any person to create for it any other obligation or liability in connection with Vitalograph® equipment.
  6. This Guarantee is not transferable and no person, firm or company has any authority to vary the terms or conditions of this Guarantee.
  7. To the maximum extent permitted by law, the Company does not accept liability for any consequential damages arising out of the use of, or inability to use any Vitalograph® equipment.
  8. This Guarantee is offered as an additional benefit to the Consumer's statutory rights and does not affect these rights in any way.